One job, two matching records — collection and delivery, captured the same way.
Most proof-of-delivery software treats the delivery as the event that matters. In vehicle transport the collection record matters just as much, because a delivery inspection on its own cannot show whether a mark was already present.
TransportMate captures both ends of the movement against the same job, using the same inspection structure, so the two records can be read side by side.
The office records the vehicle, the collection and delivery addresses, the customer and any specific instructions.
It goes to a driver, who sees it in the driver app alongside the rest of their work.
The driver completes the structured condition inspection, photographs the vehicle, records any damage and takes a signature.
The job's progress is visible to the office, and the customer can be kept updated.
The same inspection is completed at the destination, with photographs and a receiving signature.
The proof document is produced as a PDF and the completed job can be carried through to invoicing.
A structured inspection covering the same points at both ends of the movement.
Taken in the app at the time of inspection and attached to the job.
Damage recorded against the vehicle with supporting photographs.
Captured on the device from the person releasing or receiving the vehicle.
Recorded against the handover itself rather than entered afterwards.
A finished document produced automatically on completion.
Collections and deliveries frequently happen in compounds, multi-storey car parks and industrial estates where mobile data is unreliable. TransportMate lets the driver complete the whole inspection — including photographs, damage records and signatures — with no connection. The work is held on the device and uploads automatically once connectivity returns, so the driver is never blocked and nothing has to be redone.
What does POC/POD stand for?
Proof of Collection and Proof of Delivery — the records that evidence the condition and handover of a vehicle at each end of a movement.
Why does vehicle transport need POC as well as POD?
Without a collection record there is no baseline. A delivery inspection alone cannot demonstrate whether damage occurred in transit or was already present.
Can POC/POD software record GPS?
Yes. TransportMate records the location and time of the handover against the record.
Can POC/POD software generate PDF reports?
Yes. TransportMate produces the completed proof as a PDF report automatically when the inspection is finished.
Can POC/POD software integrate with invoicing?
Yes. Completed jobs can be carried through to invoicing in TransportMate, including with Xero, QuickBooks and FreeAgent.
Try TransportMate on a live collection and delivery and compare the two records yourself.