The inspection is the work. The report is what the customer sees.
A vehicle condition report is the document that summarises an inspection: what the vehicle looked like, what damage was recorded, who signed, and when and where it happened. It is what gets sent to the customer and what gets produced if a claim is made.
TransportMate generates the report automatically from the completed inspection, so nobody in the office assembles it by hand.
The vehicle, the movement it belongs to and the customer it was carried out for.
The structured condition record completed by the driver.
The images captured at the vehicle during the inspection.
Damage recorded during the inspection with its supporting photographs.
The signature taken on the device at the handover.
When and where the inspection was completed.
The report is produced as a PDF when the inspection is completed, and the finished proof can be sent on to the customer without the office chasing the driver for paperwork. Reports stay attached to the job, so they can be found again later without searching through email.
Manual reporting is where the time goes. Someone downloads photographs, pastes them into a template, types up the damage notes and emails it out. Doing that for every movement is a job in itself, and it is the first thing to slip when the operation gets busy — usually on the day you most need the record.
What is a vehicle condition report?
A document recording the condition of a vehicle at a point in time, including the inspection results, photographs, any damage, a signature, and the time and location of the inspection.
Can vehicle transport software generate PDF reports?
Yes. TransportMate produces the condition report as a PDF automatically when the inspection is completed.
Can the report be sent to the customer?
Yes. The completed proof document can be sent on to the customer as part of the job workflow.
Are reports kept against the job?
Yes. Reports remain attached to the job they belong to, so collection and delivery documentation stays together.
Complete an inspection in TransportMate and look at the document it produces.