From the job coming in to the invoice going out.
Vehicle delivery work is not just the delivery. It is the job that was booked, the driver it was given to, the condition it was collected in, the customer asking where it is, the proof document afterwards and the invoice at the end of the week.
TransportMate covers that whole sequence in one place, so information is entered once and carried through rather than re-typed at each stage.
The vehicle, addresses, customer and instructions recorded in one place.
The job assigned to a driver and visible in their app.
A structured inspection with photographs, damage records and a signature.
Progress visible to the office and shareable with the customer.
The matching inspection and a receiving signature at the destination.
Proof documents produced as PDFs and sent on to the customer.
Completed work carried through to invoicing, including with Xero, QuickBooks and FreeAgent.
Vehicle delivery management is the office side of the work: knowing which jobs are booked, which driver has each one, what stage it has reached and what still needs paperwork or invoicing. In TransportMate that information sits on the job record itself, so it is updated as the driver works rather than chased by phone.
Jobs are created with the vehicle, addresses, customer and instructions, allocated to your own drivers or passed to subcontractors, and followed through collection and delivery. Each completed inspection produces its proof document as a PDF, and the finished job is ready to invoice, including through Xero, QuickBooks and FreeAgent.
Vehicle transport and logistics operators, vehicle movement providers, dealership and trade delivery teams, and anyone managing collections and deliveries of vehicles rather than general freight. The workflow assumes the thing being moved has a registration, panels and a condition that has to be evidenced.
Replaced by structured digital records with photographic evidence.
Jobs, drivers and status held in one system rather than a shared file.
Job status is visible without ringing the driver.
Proof documents are generated rather than assembled.
Completed work feeds invoicing directly.
Can vehicle delivery software track jobs?
Yes. TransportMate shows job progress to the office and supports live tracking of movements, with updates that can be shared with the customer.
Does it handle collections as well as deliveries?
Yes. Both ends of the movement are inspected and documented against the same job.
Can it produce invoices?
Yes. Completed jobs can be carried through to invoicing, including with Xero, QuickBooks and FreeAgent.
Do drivers need a constant internet connection?
No. Inspections, photographs and signatures can be captured offline and sync automatically when connectivity returns.
Book a job, complete it on a phone, and see the proof document and invoice that follow.