Run your vehicle transport business without the paperwork and admin.
Whether you're a one-man-band vehicle transporter, a self-employed owner driver or a growing vehicle transport company, TransportMate puts your quotes, jobs, customers, vehicle inspections, tracking, POC/POD and invoicing in one place.
You don't need a large transport company to benefit from TransportMate. If you're doing everything yourself, it helps take the admin off your plate — and the same system carries on working as you add vehicles and drivers.
When you're a one-person vehicle transport business, you're the driver, dispatcher, salesperson and accounts department.
TransportMate helps you manage that admin without needing an office full of staff. Create quotes, manage bookings, collect vehicles, capture inspection photos, send customer updates, share live tracking, complete proof of collection and delivery, and manage your invoices from one system.
You don't need a fleet of vehicles or a team of drivers to use TransportMate.
If you're running your own vehicle transport business, TransportMate helps you manage the work that happens around every job — from the first customer enquiry through to collection, delivery and invoicing. Each step uses the information from the one before, so details are entered once rather than re-typed. The aim is less admin, not another complicated system to look after.
Owner drivers spend the day collecting and delivering vehicles, which leaves the business side of the work for evenings and weekends. TransportMate lets you handle much of it as you go, on your phone at the roadside, rather than catching up afterwards.
Collection and delivery inspections, photographs, signatures and proof documents are completed in the TransportMate app on iPhone and Android, and work offline with automatic sync when signal returns. Jobs, quotes, customers and invoices are available in the same account.
Digital inspection and proof records replace paper collection and delivery notes.
The vehicle, addresses and customer are recorded once and carried from quote to job to invoice.
Customers can receive job updates and proof documents without you writing them by hand.
Structured collection and delivery inspections with photographs and damage marking.
POC and POD documents generated as PDFs with photos, signatures, time and location.
A tracking link lets customers follow the delivery while the vehicle is en route.
Build a quote, and turn accepted work into a job without starting again.
Completed work carried through to invoices, with Xero, QuickBooks and FreeAgent integrations.
TransportMate isn't only for solo operators. Small vehicle transport companies and vehicle logistics businesses use the same system to allocate jobs to drivers, see progress across the day and keep proof records consistent whoever did the job.
Because the job record works the same way for one driver or several, you can grow from one vehicle and one driver to multiple vehicles and multiple drivers — adding drivers and subcontractors as you need them — without moving to a different system. It's vehicle transport management software sized to the business you run today, not an enterprise-only platform.
Many small vehicle transport businesses start with a spreadsheet, a phone full of photos and a WhatsApp thread per customer. It works until the volume grows, and then the same problems keep appearing:
Contact details, addresses and history spread across messages, notes and spreadsheets.
No easy way to see what was quoted, when, and whether it was accepted.
The same vehicle and addresses typed into several places.
Condition photos in a camera roll rather than attached to the job.
Calls and messages asking where the vehicle is.
Proof documents put together by hand after the job.
Completed jobs re-typed into an invoice or accounts package.
Quotes, jobs, customers, inspection photos, tracking, POC/POD and invoices are linked to the same job record, so much of that duplication goes away. Some admin will always remain — the goal is to cut the repetitive part.
Vehicle transport management software is the system a vehicle transport business uses to run its jobs: taking the booking, recording the vehicle and addresses, completing collection and delivery inspections, keeping the customer informed and invoicing the work. TransportMate is vehicle transport software built for UK operators, from one-person businesses and self-employed car transporters to small transport companies and larger multi-driver operations. For the full platform overview, see the vehicle transport software UK page.
Is TransportMate suitable for a one-man-band vehicle transporter?
Yes. TransportMate works for a single person doing the quoting, driving, inspections and invoicing. You don't need other drivers or office staff to use it.
Can a self-employed car transporter use TransportMate?
Yes. Self-employed car transporters can manage quotes, jobs, customers, collection and delivery inspections, POC/POD documents and invoices from one account.
Is TransportMate suitable for owner drivers?
Yes. Owner drivers complete inspections, photos, signatures and proof documents in the TransportMate app on their phone, and manage jobs, customers and invoices in the same account.
Do I need multiple drivers to use TransportMate?
No. TransportMate works with a single driver. If you take on drivers or subcontractors later, you can add them to the same account.
Can I manage vehicle collections and deliveries from my phone?
Yes. The TransportMate app for iPhone and Android covers collection and delivery inspections, photographs, damage marking, signatures and POC/POD, and it works offline, syncing when you have signal again.
What software is best for a small vehicle transport business?
It depends on your work. Look for software that handles quotes, jobs, vehicle inspections with photos, proof of collection and delivery, customer updates and invoicing in one place, and that works on a phone. TransportMate is built for vehicle transport businesses of that kind, and you can try it with a free trial.
What does vehicle transport management software do?
It brings together the booking, the job details, driver work, collection and delivery inspections, proof documents, customer updates and invoicing for vehicle movements, so the information is recorded once and used throughout the job.
Can TransportMate manage vehicle inspections and photos?
Yes. Collection and delivery inspections are structured, with photographs attached to the job and damage marked on the vehicle. Optional AI damage detection can help review photos.
Can customers track their vehicle?
Yes. Customers can be sent a tracking link showing the vehicle's progress and estimated arrival while the job is en route.
Can TransportMate handle proof of collection and delivery?
Yes. POC and POD documents are generated as PDFs from the inspection, including photos, signatures, time and location, and can be sent to the customer.
Can TransportMate grow with my vehicle transport business?
Yes. The same system supports one owner driver or a team of drivers and subcontractors, so you can add people as the business grows without changing software.
Try TransportMate on your next job — from quote to collection, delivery and invoice.